Booking the Square

Applications for 2017 will be accepted as of midnight on October 1st, 2016. An updated 2017 Fees Schedule will be posted. Please see below for booking details.

Are you looking to host a dynamic and exciting event in the heart of the City? You'll find links to everything you need to organise an event at Yonge-Dundas Square on this page!

Yonge-Dundas Square hosts hundreds of events every year, and provides a full complement of event management services, including audio/ visual production, cleaning and logistics staff, security and one-on-one event advice.  Our Event Coordinators will work closely with you to provide expertise and support, to ensure your event is a great success.

If you have a question about whether you need a permit to use the Square for an activity, please see the FAQ.

HOW TO APPLY FOR AN EVENT AT THE SQUARE - SUMMARY

  1. Read the pdf Quick Guide To YDS (120 KB) and pdf Guidelines (125 KB) to get a sense of how things work here at the Square
  2. Then read the  pdf Fees and Charges (40 KB) document to get a sense of what your costs might be
  3. Look through our FAQ page for suggestions on completing your application
  4. Fill out the online booking application

WHAT HAPPENS NEXT?

  1. You will receive an automatic response email letting you know we’ve received your application. If you do not, please wait an hour and try resubmitting.
  2. Your application will be reviewed by staff and we will contact you within 1-3 weeks to let you know if the application has been successful, and if the date you have requested is available.

INFORMATION GUIDES

All applicants must read the Quick Guide and Guidelines below BEFORE submitting an application. These resources will help you decide if Yonge-Dundas Square is an appropriate venue for your event.

 

FEES AND CHARGES

PLEASE NOTE: THE FEES & CHARGES DOCUMENT BELOW IS SUBJECT TO CHANGE AT ANY TIME.

Aside from Permit Fees, the costs associated with using Yonge-Dundas Square are entirely dependent on the activation requirements and schedules. It is not possible for staff to give estimates over the phone, however the following document (in conjunction with the 2015 Quick Guide to YDS) can be used as a guide to an initial costing for a project.  YDS Coordinators will provide an estimate once a date has been secured and when more information has been provided.

Charities, Non-profit Organisations and some Community groups may be eligible for a discount or waiver on their Permit Fees for the day, although staffing and support/equipment costs will still apply. 

There are minimum staffing requirements for all events including Onsite Coordination, Security and Operations.

pdf Fees and Charges (40 KB) (includes support fees, equipment list and equipment fees)

SITE PLANS

 

FAQ

Please check our FAQ page for more information about running events at the Square.

OTHER DOCUMENTS:

Accessibility and other demographic indicators. (These are the most current figures available to us at this time).

pdf Yonge-Dundas Square Lobbying Policy (38 KB)

SPECIAL EVENT APPLICATION FORM

After submitting an application, please be patient and we will try to get back to you within 2 weeks. Applications received in October/November for the following summer will be reviewed over a longer time period, but as soon as possible. It is very helpful if you can provide alternate dates (or ranges of dates) in your application as that will vastly increase the likelihood we can accommodate your request.

 

Online Event Application

document Print Application Form (Microsoft Word) (624 KB)

Click the link above to download. Print and complete the form. Then fax or mail it back to us. (Mailing address and fax number are on the document.)

 

GENERAL GOVERNANCE INFORMATION

Yonge-Dundas Square (YDS) is designated for use as a public open space and as an event venue. The facility may be booked for commercial, charitable or community events.

The Square is operated by the Yonge-Dundas Square Board of Management.  To learn more, please click here.

Yonge-Dundas Square is governed by the City of Toronto Municipal Code Chapter 636. In addition, there are pdf guidelines (125 KB) in place to which all users must comply and that specify the conditions under which the Square may be used. For applicants that do not meet the guidelines, or disagree with permit decisions, the Board provides an appeal process. Upon written request, the Board of Management will review and consider such matters at one of its regularly scheduled meetings.

Yonge-Dundas Square has a long and successful history of hosting a wide variety of diverse and expressive events. At all times, even during permitted events, Yonge-Dundas Square is considered to be a public square. Ensuring that Yonge-Dundas Square remains open and welcoming to all members of the public is a fundamental operating principle of the facility and consistent with the usage of all public spaces in the City of Toronto.

If you have more questions please visit our FAQ page.

Yonge-Dundas Square Board of Management is a board of the City of Toronto
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